ࡱ> @  bjbjFF ,,R|||||||4hdlД(?>F4Lc=======$BR Et=)|ߟ=||>0||==^ /]||8 t 9g4h:>0(?4~E~E8||||8~E|8 p {]y5 ==$DFOCO 2008 Program Guidelines COMMUNITY ARTS PROJECTS PURPOSE Through its Community Arts Program, Toronto Arts Council (TAC) provides Project funding to Toronto non-profit organizations and collectives to pursue one-time or time-limited community arts projects. The City of Toronto provides the funding for this program through its Community Partnership and Investment Program. Art practiced at a community level creates a powerful sense of inclusion, understanding and the possibility of self-expression among participants. It can involve one or more art practices, such as music, dance, theatre, visual arts, and storytelling, but the collaborative involvement of professional artists1 with community members is a necessary component. TAC contributes to the development of community arts in Toronto by supporting community-engaged arts activity that demonstrates vision and excellence. In addition to funding professional arts organizations and community groups engaged in community arts activities, TAC recognizes the vital contribution amateur arts organizations make to the cultural life of Toronto and provides funding opportunities to assist these groups to access professional artistic leadership. 1 TAC has a broad interpretation of the term professional that is not related to income but to an artists level of experience and commitment to one or more artistic disciplines. A professional artist is someone who has specialized training in the field (not necessarily in academic institutions), who is recognized as such by his or her peers (artists working in the same artistic tradition), who has a history of public presentation, publication and/or production and who is committed to devoting more time to her/his artistic activity if financially feasible. If you have any questions with regard to determining professional credentials for eligibility to this program, please contact Community Arts Officer Dan Yashinsky. ELIGIBILITY To be eligible for Project funding, applicants must be incorporated non-profit organizations or unincorporated collectives that operate on a not-for-profit basis. A collective is defined as a group of two or more artists working together under a group name, either on a single project or on an ongoing basis. First-time applicants to the Community Arts program must speak with the Community Arts Officer prior to submitting an application in order to confirm eligibility. This funding cannot be used to support an organizations ongoing staff or faculty salaries. This program does not support schools, tuition-funded training programs, or curriculum-based programs. Applicants may apply in one of four categories. Community Arts is a growing field, full of experimentation and innovation. TAC is open to projects that bring artists and communities together in original and creative ways. If you have an idea for a Community Arts project that does not fit any of the following categories, please contact the Community Arts Officer to determine eligibility. 1. Community Arts Residency: This category provides support to community groups wishing to host a professional artist over a significant period of time. In a community arts residency, the artist brings her/his art form to the community, working with a variety of community members in a way that encourages maximum participation in every aspect of the artmaking. The process of collaboration is as important as the resulting artistic product. a) Short-term residency: Takes place over a period of one to three months. Maximum grant is $6,000 1. b) Long-term residency: Takes place over a period of four to twelve months. Maximum grant in this category is $15,000 1. 1 Requests to TAC may not exceed 50% of project budget. In-kind contributions may not exceed 25% of the project budget. The budget must show revenue from other sources. Applicants to this category are advised to develop a Letter of Agreement between the host organization and the resident artist. For assistance, go to: www.torontoartscouncil.org/comm-arts_template.htm. 2. Arts Access This category provides support for arts programs in underserved neighbourhoods and communities. Applicants may include community service organizations, professional arts organizations and artists collectives. Grants in this category are intended to help overcome barriers to participation in the arts. Examples of possible barriers are age, physical ability, geography, or socio-cultural and economic barriers. Maximum grant in this category is $10,000. 3. Community arts festivals: This category supports fees and salaries for professional, Toronto-based artists and artistic directors participating in community-based arts celebrations. Eligible events can include festivals, pageants, and multi-disciplinary events that celebrate a particular neighbourhood or community. The arts must be the central focus of the celebration. Please note that the funding priority for this category is the cost of the professional artistic fees and salaries. Requests may not exceed 30% of the project budget. Maximum grant in this category is $10,000. 4. Artistic Development: This category provides assistance to amateur arts organizations for special projects that will increase their artistic skills, knowledge and range of creative expression. For example, an amateur theatre company may wish to hire a professional director or acting coach, a visual arts guild may wish to bring in a workshop leader with special expertise, etc. The grant is for the fees of the professional artist(s) leading the Artistic Development project. Requests may not exceed 50% of the project budget. Maximum grant in this category is $4,000. Applicants must be located within the City of Toronto and the activity for which the grant is requested must occur within the City of Toronto. Applicants may receive only one grant per calendar year through Toronto Arts Council. Project funding is not intended to support an organization/collectives operating costs and ongoing activities. Arts organizations/collectives engaged in annual, ongoing community arts activities may be eligible to apply for annual activity funding. Please contact TACs Community Arts Officer for details. The following are not eligible to apply to this program: Organizations/collectives that receive Toronto Arts Council annual activity funding; Educational and religious institutions, unless there is a clear demarcation at both the program and budget level between their regular activities (i.e. religious/congregation activities or educational/student body activities) and their arts activities; Schools that are part of Ontarios public or private education system; Individual artists. Project applications submitted to the March 3 deadline must be for projects commencing after June 1. Project applications submitted to the August 1 deadline must be for projects commencing after November 1. TAC does not fund retroactively. Projects that have commenced prior to the adjudication will not be considered. VALUE OF GRANT TAC does not fund 100% of a project budget; maximum grants available vary according to category, (See below.) Applicants must indicate a range of revenue sources, which may include donated goods and services. Applicants may receive less than the full amount requested. Maximum Grants Community Arts Residency: Short Term (1-3 months) 50% of budget up to $6,000 Community Arts Residency: Long-term (4-12 months) 50% of budget up to $15,000 Arts Access Up to $10,000 Community Arts Festivals 30% of budget up to $10,000 Artistic Development 50% of budget up to $4,000 These grants contribute to the direct costs associated with a community-based arts project, including artistic fees (for Community Arts Festivals, artistic fees are the main focus of the grant category), production and technical costs, marketing and publicity costs, administrative costs, etc. This program requires the payment of artists fees. In the case of Community Arts Residency and Arts Access projects, where a portion of permanent staff or administrative resources are dedicated to the project, you may estimate the value of these resources and include a detailed breakdown in the budget as in-kind revenue. Costs related to equipment purchase, capital projects (e.g. building purchases, renovations, etc.), film/video production, archiving, publishing, awards and award ceremonies, art therapy, fundraising events/projects and deficit reduction are not covered by these grants. Costs related to activities occurring outside of the City of Toronto are also not covered (e.g. touring, travel, etc.). APPLICATION PROCESS Applicants are required to complete the Community Arts Projects application form and to submit all requested support material. The form and the support material are essential to the evaluation process. Applicants should complete the application form as accurately as possible, adding separate sheets where necessary and taking careful note of any additional materials requested under the various headings. Each section must be complete when the application is submitted and the application must be signed by two members of the organization/collective. (In the case of an incorporated organization, one of these signatures must be that of the Board President.) Attachments must be printed on white 8.5" x 11" paper, one side only; do not use coloured or fancy paper. The checklist included with the application form must be filled out to ensure that the application is complete. Applicants must submit the original plus one copy of their application, including the application form and the written attachments in alphabetical order by section (A-G) as requested. Each copy must be collated and fastened with a secure paper clip; do not bind, staple or place applications in separate envelopes or folders. Submit one copy of the completed checklist and one set of support material (see Support Material section below for detailed requirements). Applications must be received at TAC no later than 5:00 p.m. on the application deadline (regardless of postmark date) and are accepted earlier. The deadlines for Community Arts Projects applications are March 3, 2008 and August 1, 2008. It is the applicants responsibility to ensure the application is complete and on time. Late or incomplete applications will not be accepted. TAC does not accept applications submitted by e-mail or fax. Applicants are encouraged to contact TACs Community Arts Officer to ensure that their project and organization/collective are eligible for support prior to completing an application form. SUPPORT MATERIAL In addition to the information requested in the application form, applicants may submit the following: audio/visual support material in the following formats: CD, audio cassette, DVD, VHS, photographs. a maximum of six pages of printed support materials (including press clippings and support letters) on white 8.5" x 11" paper, one side only. Do not send originals. TAC is not responsible for the loss or damage of support material, however caused. Audio/visual support materials submitted with this application will be available for pick up at TACs offices for a limited time as indicated in the grant notification letters. Any support material not picked up within this period will be discarded. ASSESSMENT PROCESS All applications for Project Grants are reviewed first for eligibility by a TAC Grants Officer. TACs Community Arts Committee then assesses all eligible applications. The Community Arts Committees grant recommendations are approved by the TAC Board of Directors. TACs Community Arts Committee is a volunteer committee of practising artists, other arts professionals and individuals involved in community-based arts activities in communities and neighbourhoods across the city. Committee members are selected on the basis of their familiarity with and specialized expertise in a broad spectrum of artistic styles/practices and their direct experience in the Toronto arts community. Committee members are also selected to try to achieve fair representation of gender, diverse cultural communities and City areas. Each year, arts organizations/collectives are invited to nominate peers interested in serving on TACs Community Arts Committee. These nominations should be submitted on a nomination form, available from TAC. Committee members serve maximum three-year terms. Project funding is recommended only at the discretion of the Community Arts Committee. This is a competitive program. Applicants should be aware that approval is not automatic solely on the basis of meeting the general eligibility requirements. The Community Arts Committee evaluates all eligible applications in a comparative context and makes funding decisions based on the availability of funds, the program objectives, and the following assessment criteria: the demonstrated involvement of both community members and professional1 artists in the design and implementation of the project; the artistic excellence of the proposed project and its innovation in form, interpretation and/or content; the quality of experience the project will provide to the participants and the benefits it will provide to the larger community; the quality and effectiveness of the applicants community outreach and/or audience development strategies; the financial viability2 of the proposed project and the ability of the applicant to carry it out. In applying the assessment criteria, the Community Arts Committee will consider each applicants self-defined artistic goals and objectives, geographic and artistic environment, available resources and stage of development. 1 See page 1 of Guidelines for definition of professional artist. 2Assessment of financial viability includes consideration of unrestricted reserves. Please refer to C3 section of application. NOTIFICATION Applicants to the Community Arts Projects program will be notified of results, by letter, within three months of the deadline. Results are not released over the telephone. APPEALS TAC currently offers project applicants the opportunity to appeal the decision of the assessment committee if they were not recommended a grant. Applicants eligible for appeals will be notified in the grant notification letter. CONDITIONS OF FUNDING Successful applicants will receive a Letter of Understanding with their grant notification letter. The Letter of Understanding will detail the terms and conditions of their grant. Grant cheques will not be released until the signed Letter of Understanding has been returned to TAC. Successful applicants must include visual acknowledgement of TAC support in all promotional materials, advertising and programs related to the project being funded. The TAC logo is supplied to grant recipients; specifications for the size and placement of the logo should be commensurate with that of other donors or sponsors that have provided similar financial support. In lieu of the logo, the recipient may use the phrase "produced with the support of the City of Toronto through Toronto Arts Council." Grants may only be used for the purposes outlined in the application. Material changes to the nature or scope of the project must be reported promptly to TAC. In such cases, TAC may require full or partial repayment of the grant. Grant recipients who have not commenced their work on the project within a year of the receipt of the grant must also notify TAC. Grant recipients are required to file an artistic and financial report on their project within three months of the projects completion, using the project report form provided by TAC. Applications for future grants will not be considered until reports on previous grants have been received and approved by TAC. TACs Community Arts Committee members and staff attend client performances and events. Grant recipients are required to send TAC information on any public performances or events presented in the context of their grant-supported projects. This information should be mailed, faxed or e-mailed to the Community Arts Officer. In addition to the aforementioned general conditions of funding, TAC reserves the right to place conditions on the release of grants (for instance, confirmation of venues, programming, performances, other sources of funding, etc.). Any specific conditions associated with a grant will be contained in the Letter of Understanding. REPAYMENT OF GRANT The grant must, on the request of TAC, be repaid [in whole or in part] to TAC, if the grant recipient: breaches any of the terms and conditions of the grant; knowingly provides false information in the grant application; uses the grant for purposes not approved by TAC; breaches any of the provisions of the Ontario Human Rights Code in its operations; ceases operating prior to completion of the project; ceases to operate as a non-profit organization or collective prior to completion of the project; winds up or dissolves prior to completion of the project; merges or amalgamates with any other party prior to completion of the project; commences or has commenced against it any proceedings in bankruptcy, or is adjudged a bankrupt, prior to completion of the project. CITY OF TORONTO ANTI-RACISM, ACCESS AND EQUITY POLICY The City of Toronto requires that all organizations and individuals adopt a policy of non-discrimination as a condition of receiving a grant or other support from the City. All applicants are required to submit: a signed Declaration of Non-Discrimination (the form is available as a PDF on the TAC website); a copy of the minutes of the meeting at which the applicant organization/collective adopted the non-discrimination policy; a statement as to how the applicant organization/collective intends to address the Citys policy principles. A copy of the following City documents can be downloaded from TACs website,  HYPERLINK "http://www.torontoartscouncil.org" www.torontoartscouncil.org: Anti-Racism, Access and Equity Policy Guidelines, Hate Activity Policy and Procedures and Human Rights and Harassment Policy and Procedures. FURTHER INFORMATION For further information on this program, contact the Community Arts Officer Dan Yashinsky at: Toronto Arts Council 141 Bathurst Street, Suite 101 Toronto, Ontario M5V 2R2 Telephone: 416-392-6802 ext. 202  HYPERLINK "mailto:yashinsky@torontoartscouncil.org" yashinsky@torontoartscouncil.org Tips on using Microsoft (MS) Word Forms The first page of the application and several other pages are designed to be filled out as forms on your computer. (The rest of the application will be comprised of attached pages.) You have the option of printing the form pages and completing them manually or duplicating them in another software program. However, if you choose to complete the MS Word form pages on your computer, heres some useful information. The document is locked, so you can enter information only in the text boxes and check boxes provided. The text boxes and check boxes appear shaded when you view the application on a computer screen, but the shading does not appear when you print the document. You can tab from one text box to another, even if the text boxes are several pages apart. Some of the forms included in the application are formatted as tables. In cases where you have to enter information (e.g. names) in a column, press enter on your keyboard between names to create a list. If you are entering information in a row rather than a column, you should use a comma to separate names. As you enter information in a text box, it extends the table, sometimes beyond the page end. This may result in extra pages when you print. Do not submit empty pages with your completed application. Submit only tables on which you have entered information. DO NOT INCLUDE THIS PAGE WHEN YOU SUBMIT APPLICATION. Toronto Arts Council: 2008 Application Form Community Arts ProjectS SECTION A1: IDENTIFICATION _________________________________________________________________________________________________ Applicant Organization or Collective Name (cheque will be payable to this name, should application be successful)  FORMTEXT       Mailing Address (no post office box numbers) Suite / Apt / Floor Number and Street Name Postal Code (Postal code must start with M)  FORMTEXT        FORMTEXT        FORMTEXT       Telephone: Fax (dedicated line only): ( FORMTEXT      )  FORMTEXT       ( FORMTEXT      )  FORMTEXT       E-mail:  FORMTEXT       Web Site:  FORMTEXT       Who should we contact concerning this application? First Name Last Name Title  FORMTEXT        FORMTEXT        FORMTEXT       Telephone Number: ( FORMTEXT      )  FORMTEXT       Email address (if different from above)  FORMTEXT       Has the applicant received a previous TAC grant? Check one: Yes  FORMCHECKBOX  No  FORMCHECKBOX  If yes, complete the following: Previous Grant Amount: $ FORMTEXT       Year of application:  FORMTEXT       Project Report for previous grant: Check one: Previously submitted  FORMCHECKBOX  Included with this application  FORMCHECKBOX  SECTION A2: PROJECT INFORMATION __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Project Category (check one only): 1) Community Art Residency: Short-Term  FORMCHECKBOX  or Long-Term  FORMCHECKBOX  2) Arts Access  FORMCHECKBOX  3) Festival  FORMCHECKBOX  4) Artistic Development  FORMCHECKBOX  5) And Now for Something Completely Different  FORMCHECKBOX  Amount Requested: $ FORMTEXT       Is Applicant Organization incorporated? YES  FORMCHECKBOX  NO  FORMCHECKBOX  If yes, Date of incorporation:  FORMTEXT       Project Dates:  FORMTEXT       Project Location (venue):  FORMTEXT       SECTION B: DECLARATION (two signatures required) _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ On behalf of and with the authority of the organization/collective named above, in signing this application we certify that: we have read and agree to all the regulations, terms and conditions outlined in the Program Guidelines. to the best of our knowledge, the information provided herein is accurate and complete; and if a grant is awarded, we accept responsibility for ensuring that the activities for which funding is received are completed in the manner described in the application. Name:  FORMTEXT       Title:  FORMTEXT       Telephone: ( FORMTEXT      )  FORMTEXT       Signature: ________________ Name:  FORMTEXT       Title:  FORMTEXT       Telephone: ( FORMTEXT      )  FORMTEXT       Signature: ________________ If applicant organization is incorporated, one of the two signatures on this application must be that of the Board President. SECTION C: FINANCIAL AND STATISTICAL INFORMATION C.1. Complete the attached budget template and statistical pages. An electronic version of this section (Excel) is available on TACs website ( HYPERLINK http://www.torontoartscouncil.org www.torontoartscouncil.org). Please note that your budget must be balanced, i.e. your expenses must equal your revenues. Be sure to include the grant amount that you are requesting from TAC among your projected revenues. C.2. Provide the following supplementary budget information in the order listed below: a breakdown of your grant revenue projections for the project, indicating the funding agencies and specific programs to which you applied, the amounts for which you applied, and when you expect to receive the results of each application; a detailed breakdown of your projected "Artistic Fees"; a detailed breakdown of donated goods and services, if applicable. For Community Arts residency projects where a portion of permanent staff or administrative resources are being included, detailed information about the amount of staff time and resources being dedicated to the project must be included. a detailed contingency statement indicating how, if at all, you plan to proceed with your project if your applications to other funders are unsuccessful or if you fail to meet your fundraising objectives. If your contingency statement involves reducing the scope of the project, be specific about what will be changed. C.3. All incorporated applicant organizations must complete the enclosed Statement of Unrestricted Reserves form. If you have an affiliated organization from which your organization receives income, attach a copy of the most recent audited financial statements for this affiliated organization and on attached sheets (white, 8.5 x 11 paper, one side only), describe the relationship of this affiliated organization to your organization. C.4. Complete the enclosed C.4. Geographic Service Area form. All applicants must complete and submit this form. SECTION D: HISTORY OF ORGANIZATION/COLLECTIVE D.1. On an attached sheet (white, 8.5" x 11" paper, one side only) provide a brief history of your organization/collective, outlining your major artistic accomplishments. This history is intended to provide context for the project for which you are applying. If your organization/collective formed solely to produce this project, explain why this particular group of artists came together and the nature of the collaboration. This history should be a maximum of one page. D.2. Attach a list of your Board of Directors or collective members, including addresses. SECTION E: PROJECT DESCRIPTION E1. On attached sheets (white, 8.5" x 11" paper, one side only), provide a detailed description of your proposed project. All project descriptions should include the following information: the nature of your project, including a synopsis of the form and content; details of the involvement of community members and professional1 artists in the design and implementation of the project; the artistic goals and objectives of the project; the goals and objectives of the project related to community engagement and/or development; how this project relates to the development of the applicant organization/collective, the development of the artists involved and/or the development of the community involved; the community that you wish to serve through this project and the outreach and audience development strategies you will use to achieve this; logistical information, such as venues, dates, etc; any other information that you feel is essential in describing your project. Also include information specific to your project category: Community Arts Residency projects: Why the host organization has invited the artist. How the artist will be involved in the host organizations facility and regular programs. How the host will support the residency. What the residency is expected to accomplish. Community Arts Festivals: Applicants should describe clearly how the project creates opportunities for community and/or neighbourhood participation and support (e.g. local businesses, community associations, etc.). Artistic Development projects: How the project represents a new artistic direction or challenge for the group. If the proposed artistic leader is a member of the applicant organization, state how her/his role in the project is different than her/his usual role as a member of the organization. This section should be a maximum of 5 pages. 1 See page 1 of Guidelines for definition of professional artist. E.2. Complete the enclosed Projects in Priority Neighbourhoods form to indicate whether or not your project is taking place in a designated priority neighbourhood. SECTION F: PROJECT CONTRIBUTORS F. On attached sheets, provide a list of artists and key community contributors involved in your project. Please indicate clearly which artists are professional1. Include brief bios on all professional1 artists and other key contributors. Applications for Community Arts Residency projects must include a detailed resume of the proposed resident artist. Applications for Artistic Development projects must include a detailed resume of the professional artist involved. 1 See page 1 of Guidelines for definition of professional artist. SECTION G: ANTI-RACISM, ACCESS AND EQUITY The City of Toronto recognizes that barriers exist for many members of the Citys diverse communities, particularly for equity-seeking groups such as: women, people with disabilities, ethno-cultural and racial minorities, immigrants and refugees, faith groups, the poor, Aboriginal peoples, lesbian, gay, bisexual and transgendered people. The City expects funded organizations to act as positive forces in helping to eliminate these barriers. For more information, please refer to the following City documents which can be downloaded from TACs website,  HYPERLINK "http://www.torontoartscouncil.org" www.torontoartscouncil.org: Anti-Racism, Access and Equity Policy Guidelines, Hate Activity Policy and Procedures and Human Rights and Harassment Policy and Procedures. The City of Toronto requires that all grant recipients adopt a policy of non-discrimination as a condition of receiving a grant or other support from the City. All applicants are required to submit: a signed Declaration of Non-Discrimination; a copy of the minutes of the meeting at which the applicant organization/collective adopted the non-discrimination policy; a statement as to how the applicant organization/collective intends to address the Citys policy principles. G.1. Complete the Declaration of Non-Discrimination which is available in PDF format on TAC website. Attach a copy of the minutes of the meeting at which the Declaration was adopted. All applicants must submit the Declaration and minutes each year, regardless of whether they were submitted with previous application. G.2. On attached sheets, include a statement indicating how, in carrying out your project, you will address the Citys Anti-Racism, Access and Equity Policy Principles. SECTION H: SUPPORT MATERIAL H. In addition to the information requested in the application form, applicants may submit the following: one set of audio/visual support material (e.g. VHS videotapes, CDs, slides, photographs, etc.); two sets of printed support materials (including press clippings and support letters) on white 8.5" x 11" paper, one side only. Maximum six pages. Do not send originals. TAC is not responsible for the loss or damage of support material, however caused. Audio/visual support materials submitted with this application will be available for pick up at TACs offices for a limited time as indicated in the grant notification letters. Any support material not picked up within this period will be discarded. Submitting your application: Applicants must submit the original plus one copy of the application, including the application form and the written attachments in alphabetical order by section (A-G) as requested. Each copy must be collated and fastened with a secure paper clip; do not bind, staple or place applications in separate envelopes or folders. Support material is optional. See Section H for details. Use the attached checklist to verify that your application is complete. Applications and support material must be received on or before 5:00 p.m. on March 3 or August 1, 2008 at the Toronto Arts Council office, 141 Bathurst Street, #101, Toronto, Ontario M5V 2R2. Applications may not be submitted by fax or e-mail. SECTION C3: STATEMENT OF UNRESTRICTED RESERVES This form must be completed by all incorporated applicant organizations. Unrestricted reserves are those funds that have not been restricted by a donor and whose use is therefore at the discretion of the Board of Directors of the organization, or one of its affiliated organizations (such as a trust fund, property corporation or foundation). Unrestricted reserves may be referred to as a fund, a reserve, a surplus or by another name in your audited financial statements. C3 (a) Do you have unrestricted reserves? YES  FORMCHECKBOX  NO  FORMCHECKBOX  If yes, use the table below to provide details of the unrestricted reserves identified in your most recent audited financial statement. Provide the balance of the reserve in dollars, and also state what percentage it represents of the organizations total annual operating expenses. For each reserve, indicate whether there is a Board policy governing the use of the reserve. If there is no Board policy and the reserve exceeds 25% of your total annual operating expenditures, you must include a statement explaining what you intend to do with the reserve. Name of Unrestricted ReserveBalance Audit 2005/06Balance Audit 2006/07Board Policy?$% of operating expenses$% of operating expensesYes No FORMTEXT       FORMTEXT       FORMTEXT       FORMTEXT       FORMTEXT       FORMCHECKBOX  FORMCHECKBOX  FORMTEXT       FORMTEXT       FORMTEXT       FORMTEXT       FORMTEXT       FORMCHECKBOX  FORMCHECKBOX  FORMTEXT       FORMTEXT       FORMTEXT       FORMTEXT       FORMTEXT       FORMCHECKBOX  FORMCHECKBOX  FORMTEXT       FORMTEXT       FORMTEXT       FORMTEXT       FORMTEXT       FORMCHECKBOX  FORMCHECKBOX TOTAL UNRESTRICTED RESERVES ($) FORMTEXT       FORMTEXT       FORMTEXT       FORMTEXT       C3 (b) Do you have an affiliated organization (such as a trust fund, property corporation or foundation) from which your organization receives income? YES  FORMCHECKBOX  NO  FORMCHECKBOX  If yes, give the name of this affiliated organization:  FORMTEXT       C3 (c) If you answered yes to the above question C3 (b): Attach a copy of the most recent audited financial statement for this affiliated organization. On attached sheet(s) (white, 8.5 x 11 paper, one side only) describe the relationship of this affiliated organization to your organization. Toronto Arts Council recognizes that organizations should have a reasonable level of unrestricted reserve funds to meet needs such as: ( maintaining positive cash flow ( offsetting operating deficits ( establishing new or expanded programs ( repairing and renewing fixed assets The size of an organizations unrestricted reserve will be considered by TAC during the assessment process. Organizations with unrestricted reserves greater than 25% of total annual operating expenditures may be required to submit additional information to establish the reasonableness of the size of the reserves. Similarly, organizations with insufficient reserves (less than one months operating expenses) may be required to submit additional information to confirm their financial viability. SECTION C4: GEOGRAPHIC SERVICE AREA: LOCATION OF PROJECT ACTIVITIES + TARGET AUDIENCE/PARTICIPANTS Toronto Arts Council requires the following information in order to meet City of Toronto reporting requirements. These questions are not related to assessment criteria. All applicants must complete this form. C4-1 What geographic area(s) will be served by your project activities? (i.e. Will your project activities be specifically aimed at those who live within one or more specific geographic neighbourhoods or are will they be aimed at the entire City? Please check one:  FORMCHECKBOX  Our project will serve the entire City of Toronto.  FORMCHECKBOX  Our project activities serve one or more specific geographic neighbourhood. C4-2 If you checked one or more geographic neighbourhood above, you must specify the Ward numbers that define the area served by your activities. (A City of Toronto ward map in PDF format is available if you require assistance in identifying wards: www.torontoartscouncil.org/downloads.htm) Ward number(s)  FORMTEXT       C4-3 Complete the following table to indicate the location of your activities: Venue Name and AddressPostal CodeProject activity venues (e.g. performance, exhibition, community arts activities, etc.) 1.  FORMTEXT       FORMTEXT      2.  FORMTEXT       FORMTEXT      3.  FORMTEXT       FORMTEXT      4.  FORMTEXT       FORMTEXT      5.  FORMTEXT       FORMTEXT       E2 INFORMATION SHEET: ARTS PROJECTS IN PRIORITY NEIGHBOURHOODS Toronto City Council has adopted the Toronto Strong Neighbourhoods Strategy to strengthen priority neighbourhoods through targeted investment. The strategy encompasses the learnings of the Community Safety Plan as well as the directions proposed by the Strong Neighbourhoods Task Force, a joint project of the United Way of Greater Toronto and the City of Toronto with the support of the Government of Canada and the Province of Ontario. The City of Toronto has placed increasing emphasis on identifying vulnerable neighbourhoods and targeting resources to improve outcomes for their residents. The strategy for strengthening neighbourhoods takes place within a context in which some areas of the city are at greater risk of negative outcomes than others. Persistently low incomes and a widening income gap between the rich and the poor in many communities threatens the social cohesiveness that has marked the success of the city. Some neighbourhoods have experienced increasing levels of gun violence and criminal gang involvement resulting in city-wide concerns about community safety. An unequal distribution of services and facilities has left some neighbourhoods less well-equipped to deal with the social challenges they face. The following 13 neighbourhoods have been identified as having priority for increased City investment: Scarborough Malvern Galloway/Kingston Road Dorset Park Eglinton East Scarborough Village Westminster Branson Steeles Kennedy Park North York Jane-Finch Victoria Village East York Crescent Town York Black Creek Etobicoke Jamestown Toronto Arts Council supports the Citys efforts to strengthen neighbourhoods through its funding of arts activities taking place in these priority neighbourhoods. Providing the information requested in Section E2 will allow this to be factored into the assessment of your application, but there is no additional targeted funding available for activity in priority neighbourhoods. SECTION E2: ARTS PROJECTS IN PRIORITY NEIGHBOURHOODS Will your project take place in a designated priority neighbourhood in Toronto? Yes  FORMCHECKBOX  No  FORMCHECKBOX  If yes, please complete the following: LOCATION Please check neighbourhood(s) where project will take place: Scarborough  FORMCHECKBOX  Malvern  FORMCHECKBOX  Galloway/Kingston Road  FORMCHECKBOX  Dorset Park  FORMCHECKBOX  Eglinton East  FORMCHECKBOX  Scarborough Village  FORMCHECKBOX  Westminster Branson  FORMCHECKBOX  Steeles  FORMCHECKBOX  Kennedy Park North York  FORMCHECKBOX  Jane/Finch  FORMCHECKBOX  Victoria Village East York  FORMCHECKBOX  Crescent Town York  FORMCHECKBOX  Black Creek Etobicoke  FORMCHECKBOX  Jamestown Is the Priority neighbourhood(s) identified above the sole location of the project? Yes  FORMCHECKBOX  No  FORMCHECKBOX  If No, provide a brief summary (maximum two sentences) of the portion of your project that will take place in the at-risk neighbourhood. (A more detailed description should be included in Section E1: Detailed description of your proposed Project Description.)  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Please ( to indicate compliance with requirement. General  FORMCHECKBOX  Applicant has read the Community Arts: Project Guidelines.  FORMCHECKBOX  The applicant has spoken with the Community Arts Officer to confirm eligibility. Number of copies and format of applications  FORMCHECKBOX  Number of copies of application to be submitted: 1) the original plus 2) one copy, Each copy must include the application form plus the written attachments. Applications are incomplete if they do not include sections A through G.  FORMCHECKBOX  Each copy must be collated in alphabetical order by section (A-G).  FORMCHECKBOX  Applications must be fastened only with a secure paper clip. Do not bind or staple applications. Do not place copies in separate envelopes or folders.  FORMCHECKBOX  Support Material is included. OPTIONAL  FORMCHECKBOX  One copy of the completed checklist is submitted with the application and support material. Section A: Identification  FORMCHECKBOX  Applicant has completed Section A Address must be City of Toronto address. Fax number should be included only if it is a dedicated fax line with 24 hour access.  Amount Requested should correspond exactly to TAC request in the Section C budget template. Section B: Declaration  FORMCHECKBOX  Applicant has read and completed Section B The application must have two signatures. If the applicant organization is incorporated, one of those signatures must be that of the Board President. Section C: Financial and Statistical Information  FORMCHECKBOX  C.1. Applicant has completed the Budget template. The budget is balanced, i.e. expenses equal revenues. The amount requested from TAC is among the projected revenues.  FORMCHECKBOX  C.1. Applicant has completed the Project Statistics form.  FORMCHECKBOX  C.2. Applicant has included the following supplementary budget information: a breakdown of your grant revenue projections for the project, indicating the funding agencies and specific programs to which you applied, the amounts for which you applied, and when you expect to receive the results of each application; a detailed breakdown of your projected "Artistic Fees"; a detailed breakdown of donated goods and services, if applicable; a detailed contingency statement, indicating how, if at all, you plan to proceed with your project if your applications to other funders are unsuccessful or if you fail to meet your fundraising objectives. If your contingency statement involves reducing the scope of the project, be specific about what will be changed.  FORMCHECKBOX  C.3. If applicant is incorporated, Statement of Unrestricted Reserves form (C3) has been completed.  FORMCHECKBOX  C.4. Applicant has completed the Geographic Service Area form (C4). Section D: Profile of Organization/Collective Applicant has included the following:  FORMCHECKBOX  D.1. Brief history of your organization/collective, outlining major artistic accomplishments. Maximum 1 page.  FORMCHECKBOX  D.2. List of Board members or Collective members, including addresses. Section E: Project Description  FORMCHECKBOX  E.1. Detailed description of your proposed project is included. Maximum 5 pages.  FORMCHECKBOX  E.2. Applicant has completed form E2: Arts Projects in Priority Neighbourhoods Section F: Project Contributors  FORMCHECKBOX  List of key artists and other contributors involved in your project is included.  FORMCHECKBOX  Brief bios on key artists/contributors are included  FORMCHECKBOX  If this is a Community Arts Residency project or an Artistic Development project, a complete resume of the artist is included. Section G: Anti-Racism, Access and Equity  FORMCHECKBOX  G.1. Signed Declaration of Non-Discrimination is attached.  FORMCHECKBOX  a copy of the minutes of the meeting at which the Declaration was approved is attached.  FORMCHECKBOX  G.2. Statement including how, in carrying out your project, you will address the City s Anti-Racism, Access and Equity Policy Principles is attached. Section H: Support Material  OPTIONAL:  FORMCHECKBOX  one set of audio/visual support material (e.g. VHS videotapes, CD s, slides, photographs) is included.  FORMCHECKBOX  two sets of additional pages of printed material (e.g. press clippings, letter of support) on white 8.5" x 11" paper, one side only is included. Maximum six pages. 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